The Brickyard Vintage Racing Invitational is being held at the historic Indianapolis Motor Speedway. This will be the second time this Vintage Racing Event will be held at this track with a 112 year racing history. For 2015, the event is designed to include a full SVRA Vintage Road Racing Event, the experience of Exhibition Sessions on the famous 2.5 mile Oval, the now-famous Vintage Pro-Am, Car Shows, the Motostalgia Car Auction and a Tribute to the 50th Anniversary of Jim Clark’s win at the Brickyard. Because of this, the schedule format will vary from what is considered normal procedure for an SVRA event but will provide plenty of track time and a truly memorable experience.
The facility layout is huge but was designed for one race, the Indianapolis 500. For 2015, SVRA and the IMS Management and Staff have made adjustments to many aspects of this event to make this a truly remarkable Vintage event. We ask for your co-operation in order to make this much anticipated event succeed. This initial information will be updated as needed.
Pre-Event Items:
Hotel Reservation Service:
Available at: SVRA Brickyard Event page
Licensing/Credentials:
This event is open to competitors that hold a current Competition License from a recognized Vintage racing organization and other racing organizations accepted by the SVRA. Make sure you have your Licenses, I.D. and any other documents that you need to submit. If you forget or misplaced your License, it is the participant’s responsibility to contact his home organization for proper documentation. No License means NO ON TRACK. If you have questions, contact Alex Miller (alex@svra.com) SVRA National Licensing Director.
VMC Infraction List:
A driver’s appearance on the Vintage Motorsports Council Infraction List and/or a history of driver issues, probation or suspension may negate entry for this event. The Competition Director and the Event Committee will make this determination if warranted.
SVRA East Rules Compliance for Car Type, Group and Class:
This event is operated under SVRA Vintage Rules. It is the responsibility of the entrant to understand and comply with all of the relevant rules of SVRA. This is especially important regarding Fuel Cell requirements, Competition Bulletins, Technical Bulletins, Safety Requirements and, in particular, Tire Regulations for your particular Race Group. Race Car Compliance Forms, Engine Certification Forms, and Car Photos must be submitted to (roger@svra.com) no later than May 1st. Car compliance issues must be addressed prior to the event with the SVRA East Technical Director, Roger Linton (roger@svra.com).
Head and Neck Restraints:
Mandatory for this event and all SVRA events. These systems must meet SFI 38.1 Standards. Other devices have also been approved. Pre-War entrants and Oval-Only entrants are exempt of this mandate. Please review SVRA Competition Bulletin CB2013-009 or contact (ray@svra.com).
Oval-Only Entrants:
These drivers will be sent an SVRA Oval Entrant Driver and Car Information Form to be completed and returned. This document is important to confirm Driver experience in these unique race cars. Car safety equipment is based on the period that the car ran in. Driver safety equipment is based on SVRA General Rules and Regulations. Helmets may be open-face or full face type but must be Snell SA2005 or newer. Any safety questions should be referred to Ray Snowdon, SVRA East Competition Director, (ray@svra.com) or Bob Williams, SVRA Safety Director, (bob@svra.com).
Transponders:
Required for all Road Circuit entrants. (Not required for Oval-Only entrants). No transponder means no times and no scoring. Please make sure your car is equipped with a transponder, the number has been submitted with your entry and is recorded in an accessible location and available during Tech Inspections. A limited number of rental units are available. Please contact Janet Harhay (jharhay@tampabay.rr.com) no later than May 1st if a rental is needed.
Tow Hooks/Straps:
Every car for this event must have at least a Front Tow-Hook or on-board strap to facilitate at least flat towing should the need arise. Strap around the roll bar is NOT adequate.
Event Basics
Driver Packets
Driver Packets will NOT be mailed but will be provided at SVRA Registration.
Schedule Provisional Race Schedule (PDF)
It is unique to this event due to the Oval sessions being incorporated into the Event. The order of Run Groups and scheduled times will be updated as needed. SVRA reserves the right to change/modify this schedule without notice. With at least 100 multi-car owner entrants, we have tried to limit the amount of back-to-back sessions that occur. Please do not request a change of schedule for this purpose. Every effort will be made to keep the Official Schedule as close to the Provisional as possible. Test Day Schedule is also listed on the SVRA Brickyard Event page.
Car Displays
In the Pagoda Plaza: SVRA and Indianapolis Motor Speedway Hall of Fame Museum will present a display of Indy 500 Pace Cars that span the 112 year history of the Indy 500. A Tribute Display marking the 50th Anniversary of Jim Clark’s Indy 500 Victory will also be in the Plaza. Cars of the “Oval-Only” Participants will be on display on Saturday in the Gasoline Alley Garage Area. There will also be a great Car Show taking place in the Golf Course area of the IMS Facility during the event. Scheduling information on these displays will be posted at a later date and also available at “SVRA Information” in the Circuit Office, at the South end of the Cafe, (across from Pit Lane Garage 27).
Maps and Views for the Event Please download and review these maps and documents prior to event.
Google Earth Views or Maps
| Facility Overview Staging & Load In Paddock Areas Race Operations |
Grid Locations & Traffic Flow Race Track Maps Directions-to-Speedway Driver-and-Car-Bio |
Note: some IMS maps are prior to the 2014 Road Circuit revisions and do not show the Circuit updates.
Staging of Haulers
PLAN AHEAD. If you are planning to park with another hauler, rig etc, meet somewhere prior to arriving at the track and come into the Staging Lots together. All haulers, trailers, towed vehicles, RV’s (all vehicles) etc., are to Stage in the lots located on 16th Street opposite Track Facility. Detailed information on Staging Lots and Access to the track are shown on the Staging/Load-In Maps. Each Lot is specified for certain sized Haulers–please stage per the size marked on Staging/Load-In Maps. PLEASE REVIEW THESE MAPS PRIOR TO LEAVING FOR THIS EVENT.
Registration Office:
SVRA Registration will be located in the IMS Administration Offices at the corner of 16th Street and Georgetown Road (across from the Speedway Gas Station). This places SVRA Registration directly across from the Staging Lot. Park in the Staging Lot and walk across 16th Street.
Load-In and Registration Hours:
Load-In and Registration hours will be posted on the Event Schedule. It is planned that Initial Load-In will begin on Tuesday, June 9th, at approximately 9:00am. If you arrive at the Event Staging Lot after posted Load-In and Registration Hours, you will not have Facility access until the posted hours the following day.
Load-In:
The IMS facility is not designed for what we do and the numbers of haulers and rigs we bring. We must also cross a busy main road (16th Street) that slows the process down due to traffic. Please be aware that the Load-In process will take a long time to accomplish. Modifications have been made to the process for 2015 to try to speed things up. We ask that you be considerate of the staff working Staging and Load- In and be patient.
Tuesday Load-In:
All event participants, crew and over-crew must be Credentialed for Load-In to the facility. For 2015, there will be 2 ways to accomplish this- for Tuesday ONLY.
1. SVRA staff will pass through Staging with Waivers and Temporary Wristbands to allow hauler/rig access to the facility. This band will only be good for Tuesday Load-In. Later in the day, go out to Registration to get your Event Credentials or
2. Go straight across to Registration from the Staging Lot to get Registered. Please be aware that you cannot block another hauler or hold up the Load-In process. Your place in Load-In is “first come/first in”. Entrance will be via the Main Tunnel on 16th Street.
Wednesday and other Load-In days:
Park in the Staging Lot, go across the street to SVRA Registration at the IMS Administration Building, get your credentials and enter via the Main Tunnel on 16th Street. You will be met by an SVRA Escort and be guided to paddock, RV or Garage Lot parking.
Flaggers/Workers:
Credentialed by the SVRA Registration Staff at the IMS Administration Offices on 16th Street.
Paddock Regulations and Information:
Modifications to many of the paddock areas and a purposeful reduction of entries should help with the paddock parking congestion. However, we have also lost some overflow lots that were available to us in 2014. Updated procedures have been put in place as follows:
Paddock spaces will accommodate ONLY a hauler or trailer plus applicable awning. You will be allowed (1) Car Pass per Entrant. The CAR PASS only identifies you as an participant. All CAR PASS vehicles must be parked in the “In-Lot” Paddock- Car Pass Area and other designated Parking Locations. This includes pickups on any other vehicle that has been separated from its trailer or hauler. Once you disconnect from your trailer, individual cars, pickups, trucks, RV, bus, etc. are not allowed to park in your paddock location. (Does not apply to “Special Needs” passes). Compound-type parking of haulers/trailers/rigs will NOT be permitted.
Reproduction of any Car Pass or Vehicle Pass will result in the car being towed at the owners expense.
Hauler/Rig Parking:
If you want to park together, come to the track together. There will be no space-saving for another hauler/tow-rig in any manner. Haulers will be parked in a “first come/first-in basis” by the Paddock Marshall and has total authority over this process. Once you disconnect from your trailer, individual cars, pickups, trucks, RV, bus, etc. are not allowed to park in your paddock location. Once parked, haulers may not move to another location for any reason. If you may have to leave the event prior to its conclusion, let SVRA parking staff know. You will be given space in a paddock location with easier egress. RVs, buses, etc that accompany the entrant but is not the tow vehicle are NOT PERMITTED to park in the paddock area. Large numbers of RV hook-up spots for this purpose are available for a reasonable fee.
Empty-trailer parking:
The “In Lot” grass parking area for Car-Pass vehicles.
Paddock spaces will be tight. Please work with each other and the SVRA and Track Staff.
Paddock Access/Drop-offs:
It is understood that there may be a need to bring a “Car Pass” vehicle into the paddock to drop off people/equipment/supplies. Once this is done, the “Car Pass” vehicle must then be immediately parked in the “Car Pass” parking lots. This allowance into the paddock is done as a courtesy and will be revoked to all participants if the privilege is abused. Cars, pickups etc. will be towed out of the Paddock Areas if owners refuse the request to park in the proper areas.
Special Needs:
Visitors with special needs should come to Registration with their request. Paddock passes will be provided to those individuals with Handicap designations on driver’s licenses or display card used for everyday parking.
RV and Toter Parking:
Over-night camping is allowed at this event venue. There are no “hookups” in the regular paddock areas. There are NO CHARGES if you will be staying in your toter-home or RV tow-vehicle and do not have hookups. There is a large number of RV pads, with electric, H2O,cable and sewer available for rent ($300/event) for individual RV’s, Toters, etc (no trailers) Contact Kim, SVRA Registrar (kim@svra.com) or Kathy, SVRA Concierge (kathy@svra.com) for availability and reservations. If you hook up and have not paid, you will be charged the full rental rate.
Note: IMS does not allow race cars or work on race cars at the RV rental pad locations.
Garages:
Due to the Historic construction of the Speedway facility, haulers, rigs, trailers, etc. cannot un-load nor park near any garage location. “Garage” haulers will be parked in a designated lot, race cars and equipment will be unloaded then moved to your assigned garage. This “garage” lot is very close to Gasoline Alley. One (1)garage equals one (1) support hauler. If you share a garage with another competitor, there is no guarantee the “garage” lot will handle these additional trailers but we will do our best to accommodate you. No awnings, tent structures, etc. may be erected off of these haulers. Fueling, storing of fuel or starting/running a race car in a garage is STRICTLY PROHIBITED. Room is provided outside the garages near the Fire Lane for this purpose. Fuel should be stored in your hauler. There will be no egress through the pit-side doors of the Pit Lane Garages. These doors may be required to be closed if violations occur. Garages are available for rent from SVRA. Interested parties should contact Kim Hoxie, SVRA Registrar, (kim@svra.com) or Kathy Swinford, SVRA Concierge (kathy@svra.com).
Tent Requests:
Large, free-standing, multi-car tents are not permitted at Indianapolis Motor Speedway.
Paddock Support Vehicles, Golf Cart Rentals:
Because of the size and scope of the Speedway facility, the use of a support vehicle of some kind is suggested. Golf carts, scooters, 4-wheelers are permitted as long as the operator is legally licensed (no children). Bicycles are NOT permitted. All vehicles must follow the designated “traffic-flow” pattern per the Event maps. Any dangerous operation of support vehicles, such as over-loading, will result in having this privilege revoked.
Commericial Liability Insurance:
Documentation from your Insurance Carrier that you have Commercial Liability Coverage for your pit vehicle or to rent a golf cart and to obtain your PIT VEHICLE PASS, must be provided to IMS. A full explanation of this requirement and process will be posted on the GOLF CART RENTAL INFORMATION PAGE. Please take time to review the information carefully and follow the instructions. Included will be numbers to call at IMS on any questions.
SVRA has eased this process by creating an Insurance Coverage Program to handle this IMS requirement. This program is available for $65 dollars via your On-Line Entry or by contacting Kathy (kathy@svra.com). Any Pit Support Vehicle found without this pass will be parked for the duration of the event.
Paddock pit speed is 10 mph or idle. Violators will be excluded from the Event.
Paddock Care:
The asphalt at IMS may not be punctured by anchors, stake, jack stands, etc. Use weights, water buckets, etc. Do not use N2 bottles. All awning or tent poles must have wood pads under them. Weights or wood pads are NOT available from the race track. Some type of trailer tongue rest must be used to prevent sinking into asphalt. Spills, leaks, liquids etc. must be cleaned up properly. Drip pans are suggested under a lot of Vintage cars. IMS staff will monitor the paddocks on a regular basis and you will be charged for any paddock facility damages. IMS does not provide these pads.
Race Tire Support:
Participants may order race tires for at track delivery mounting and balancing from Bob Woodman Tires and Sasco Sports.
Race Fuel:
VP Racing Fuels is the official racing fuel of the SVRA and the only fuel brand available at the Speedway. Please contact VP at: jamesforrest@vpracingfuels.com or call 1-812-466-1175 to place any orders. Special fuels need to be pre-ordered. Any type of oxygenated fuel is prohibited.
Fuel Pre-Order Form (PDF)
Catering:
Any large gathering that requires out-sourced catering must use the IMS Catering Services. Please contact Phil Sparks for Catering and Hospitality (psparks@brickyard.com).
Tickets:
Spectators tickets are available at: Indianapolis Motor Speedway
Noise Courtesy:
No race engine may be started/run between 9:00pm and 7:00am
Minors:
No one under the age of 18 allowed in the Hot Pit area at any time.
Waste Handling & Disposal:
IMS asks for strict compliance with the handling of waste and hazardous materials. Fluid disposal containers are located GAS ALLEY GARAGE B9 and several Safety Kleen stations throughout the paddock areas. It is suggested that you bring an extra closed-lid container to transport waste fluids to these locations. All spills must be treated immediately. Trash and waste such as tires, batteries, fuel containers, etc., shall not be left at the facility. Do not place any petroleum products in trash receptacles.
Nitrogen:
May be ordered through Indiana Oxygen, Brock Miller (317-695-9675) or bmiller@indianaoxygen.com.
Nitrogen or other supplies are delivered to the Welding Building marked on the Race Operations Map. All nitrogen, oxygen, acetylene, propane etc. must be securely fastened to a carrier and gauge cages must be used.
Fire Extinguishers:
Each competitor must have at least one (1) portable dry chemical fire extinguisher with at least a 12BC rating available in his/her paddock space and pit box area.
Garage Lockup:
Keys will be provided to all Pit Lane Garage renters. Combinations to locks will be provided to all Gasoline Alley Garage renters. Information to follow.
Pets:
IMS has a NO PETS policy. However, if you must travel with your pet, the pet must be on leash at all times and cleanup is mandatory. Care should be taken regarding heat and noise. Truck Wash Services: On-Call Services: David Mears–1-317-339-9270
Shipments:
Packages shipped to the race track facility: please arrange for delivery after May 26th to prevent confusion with items destined for the “500.” Large packages or large numbers of packages would be picked up at the Inner Maintenance Building across from the F1/Pit Lane Garages 1-4.
Small packages/boxes/etc. may be picked up at the IMS Speedway Offices at the corner of W. 16th Street and Georgetown Rd (across from the Speedway Gas Station).
All packages must be clearly marked as follows:
Indianapolis Motor Speedway
SVRA Brickyard Vintage Invitational
Team Name
Individual Name and Cell Phone Number
4790 West 16th Street
Indianapolis, IN 46222