Entrant Information and Guidelines: The Brickyard Vintage Racing Invitational

Printable: Entrant Information and Guidelines – updated 5/6/2014 (PDF)

The Brickyard Vintage Racing Invitational is being held at the historic Indianapolis Motor Speedway. This event will be the first Vintage Racing Event to be held at this track with a 111 year racing history. The event is designed to include a full SVRA Vintage Road Racing Event along with the experience of exhibition sessions on the famous 2.5 mile Oval. Because of this, the schedule format will vary from what is considered normal procedure for an SVRA event but will provide plenty of track time and a truly memorable experience.

The facility layout is huge but was designed for one race, the Indianapolis 500. There will need to be adjustments made to what we all are used to at a Vintage event. We ask for your co-operation in order to make this much anticipated event succeed.

Pre-Event Items

Hotel Reservation Service
Available at: http://www.indianapolismotorspeedway.com/content/35194-Lodging/

This event is open to competitors that hold a current Competition License from a recognized Vintage racing organization. Make sure you have your Licenses, I.D. and any other documents that you need to submit. If you forget or misplaced your License, it is the participant’s responsibility to contact his home organization for proper documentation.

VMC Infraction List
A driver’s appearance on the Vintage Motorsports Council Infraction List and/or a history of driver issues, probation or suspension may negate entry for this event. The Competition Director and the Event Committee will make this determination if warranted.

SVRA East Rules Compliance for Car Type, Group and Class
This event is an SVRA East standard “points” event. It is the responsibility of the entrant to understand and comply with all of the relevant rules of SVRA East. This is especially important regarding Fuel Cell requirements, Competition Bulletins, Technical Bulletins and, in particular, Tire Regulations for your particular Race Group. Race Car Compliance Forms, Engine Certification Forms, and Car Photos must be submitted to Kathy Swinford (kathy@svra.com) no later than May 1st. Car compliance issues must be addressed prior to the event with the SVRA East Technical Administrator, Alex Miller, (alex@svra.com) or SVRA East Technical Director, Roger Linton (roger@svra.com).

Head and Neck Restraints
Mandatory for this event and all SVRA East events. These systems must meet SFI 38.1 Standards. Other devices have also been approved. Pre-War entrants and Oval-Only entrants are exempt of this mandate. Waiver Forms will be required and will be emailed to Pre-War and Oval-Only Entrants. Please review SVRA Competition Bulletin CB2013-009 or contact (ray@svra.com)

Oval-Only Entrants
These drivers will be sent an SVRA Oval Entrant Driver and Car Information Form to be completed and returned . This document is important to confirm Driver experience in these unique race cars. Car safety equipment is based on the period that the car ran in. Driver safety equipment is based on SVRA General Rules and Regulations. Helmets may be open-face or full face type but must be Snell SA2005 or newer. Any safety questions should be referred to Ray Snowdon, SVRA Competition Director, (ray@svra.com) or Bob Williams, SVRA Safety Director, (bob@svra.com).

Required for all Road Circuit entrants. (Not required for Oval-Only entrants). No transponder means no times and no scoring. Please make sure your car is equipped with a transponder, the number has been submitted with your entry and is recorded in an accessible location and available during Tech Inspections. A limited number of rental units are available. Please contact Janet Harhay (jharhay@tampabay.rr.com) no later than May 1st if a rental is needed.

Tow Hooks/Straps
Every car for this event must have at least a Front Tow-Hook or on-board strap to facilitate at least flat towing should the need arise. Strap around the roll bar is NOT adequate.

Event Transportation
For assistance transporting your vehicles, use this forum to assist in connecting with other drivers/participants to facilitate your transport needs. Please note: This forum is not moderated by SVRA. SVRA is not responsible for and makes no representations or warranties with respect to any user content. You are solely responsible for your access to, use of and/or reliance on any user content. Ride Share Forum

Event Basics

Driver Packets
Driver Packets will NOT be mailed but will be provided at SVRA Registration.

It is unique to this event due to the Oval sessions being incorporated into the Event. The order of Run Groups and scheduled times will be updated as needed. SVRA reserves the right to change/modify this schedule without notice. With at least 100 multi-car owner entrants, we have tried to limit the amount of back-to-back sessions that occur. Please do not request a change of schedule for this purpose. Every effort will be made to keep the Official Schedule as close to the Provisional as possible. Test Day Schedule is also listed on the SVRA Brickyard Event page.

Car Displays
SVRA and Indianapolis Motor Speedway would like the participants to show off their car in the Speedway Plaza during the event. There is limited space in the Plaza so Sign-Up Sheets along with schedules of Day and Times for will be available at SVRA Information in the Circuit Office, across from Garage 27 and at the South end of the Cafe .

Maps and Views for the Event
Google Earth Views or Maps

Facility Overview
Staging & Load In
Paddock Areas
Race Operations
Directions to Tech – Update 5/26
Grid Locations & Traffic Flow
Race Track Maps

Note: some IMS maps are prior to the 2014 Road Circuit revisions and do not show the Circuit updates.

Staging of Haulers
PLAN AHEAD. If you are planning to park with another hauler, rig etc, meet somewhere prior to arriving at the track and come into the Staging Lots together. All haulers, trailers, towed vehicles, RV’s (all vehicles) etc., are to Stage in the lots located on 16th Street opposite Track Facility. Detailed information on Staging Lots and Access to the track are shown on the Staging/Load-In Maps. Each Lot is specified for certain sized Haulers–please stage per the size marked on Staging/Load-In Maps.
Tuesday Load-In: SVRA staff will pass through Staging with Waivers and Temporary Wristbands to expedite parking (there will be an estimated 1 hour delay between the start of Load-In and the opening of Registration). Entrance will be via the Main Tunnel on 16th Street. Once parked/setup, you may proceed to Central Registration Building, located in the North Chalet, for normal Credentials.
Wednesday and other Load-In days: Stage in the Big Rig Lot and enter via the Main Tunnel on 16th Street. Proceed to the” Outer Credential Office”, (see Staging/Load-In Map), park in/near Museum Parking Lot, receive your Credentials and Parking Passes. With your SVRA Escort, proceed to paddock area for parking and setup, then proceed to the Central Registration Building for your Driver’s Packet and other items.

Load-In and Registration Hours
Load-In and Registration hours will be posted on the Event Schedule. It is planned that Initial Load-In will begin on Tuesday, June 3rd, at approximately 9:00am.

If you arrive at the Event Staging Lots after posted Load-In and Registration Hours, you will not have Facility access until the posted hours the following day. Please follow the instructions listed on page 2 of the Entrant Information and Guideline document. (PDF)

Central Registration Office
Starting Tuesday and continuing through the event: Centrally located in the center of the Brickyard facility at the North Chalet.

Wednesday Load-In Credential Office
A temporary Registration area to get your Access Credentials and your Parking Passes only. This will be operational through Friday afternoon. The balance of your event information, packets, etc. will be provided at Central Registration.

Flaggers/Workers will be credentialed by the SVRA Registration staff at either Registration Location listed.

Paddock Regulations and Information
Parking spaces will accommodate ONLY a hauler (tow vehicle) plus applicable awning. One (1) Paddock Pass per Hauler and One (1) Car Pass per Entrant. All CAR PASS vehicles must be parked in the “In-Lot” Paddock– Car Pass Area. This area can be viewed on the Paddock Area Maps.

Reproduction of any vehicle Paddock Pass or Car Pass will result in the car being towed at the owners expense.

Hauler/Rig Parking
If you want to park together, come to the track together. There will be no space-saving for another hauler/tow-rig in any manner. Haulers will be parked at the discretion of the Paddock Marshall and has total authority over this process. Once parked, haulers may not move to another location for any reason. If you may have to leave the event prior to its conclusion, let SVRA parking staff know. You will be given space in a paddock location with easier egress. RVs, buses, etc that accompany the entrant but are not the tow vehicle are NOT PERMITTED to park in the paddock area. Large numbers of RV hook-up spots for this purpose are available for a very reasonable fee.

Empty-trailer parking
Empty-trailer parking will be located in a designated area (TBA).

Parking spaces will be tight with the number of entries. Please work with each other and the SVRA and Track Staff.

Due to the Historic construction of the Speedway facility, haulers, rigs, trailers, etc. cannot unload nor park near any garage location. “Garage” haulers will be parked in a designated lot, race cars and equipment will be unloaded then moved to your assigned garage. This “garage” lot is very close to Gasoline Alley. One (1)garage equals one (1) support hauler. If you share a garage with another competitor, there is no guarantee the “garage” lot will handle these additional trailers but we will do our best to accommodate you. No awnings, tent structures, etc. may be erected off of these haulers. Fueling, storing of fuel or starting/running a race car in a garage is STRICTLY PROHIBITED. Room is provided outside the garages near the Fire Lane for this purpose. Fuel should be stored in your hauler. There will be no egress through the pit-side doors of the Pit Lane Garages. These doors may be required to be closed if violations occur.

Garages are available for rent from SVRA. Interested parties should contact Kim Hoxie, SVRA Registrar, (kim@svra.com) or Kathy Swinford, SVRA Concierge (kathy@svra.com).

Garage Lockup
IMS Security Patrol will lock garages at night and re-open all units early morning.

RV and Toter Parking
Over-night camping is allowed at this event venue. There are no “hookups” in the regular paddock areas. There are NO CHARGES if you will be staying in your toter-home or RV tow-vehicle and do not have hookups. There is a large number of RV pads, with electric, H2O, cable and sewer available for rent ($300/event) for individual RV’s, Toters, etc (no trailers) Contact Kim, SVRA Registrar (kim@svra.com) or Kathy, SVRA Concierge (kathy@svra.com) for availability and reservations. Note: IMS does not allow race cars or work on race cars at the RV rental pad locations.

Tent Requests
Large, free-standing, multi-car tents are not permitted at Indianapolis Motor Speedway.

Insurance Information and Documents
Golf Cart Rules & Regulations (PDF)
This full packet regarding these items has been emailed to all Entrants and is posted above. Please take time to review the information carefully and follow the Instructions. Included are numbers to call at IMS on any questions.

Paddock Support Vehicles
Because of the size and scope of the Speedway facility, the use of a support vehicle of some kind is suggested. Golf carts, scooters, 4-wheelers are permitted as long as operator is legally licensed (no children). Bicycles are NOT permitted. All vehicles must follow the designated “traffic-flow” pattern per the Event maps. Any dangerous operation of support vehicles, such as over-loading, will result in having this privilege revoked.

Golf Cart Rentals
Golf Cart Rentals available from a local Indianapolis firm (TBA). Contact and ordering information and facility location will be posted shortly.

Proof of Liability Insurance
Documentation from your Insurance Carrier that you have Liability Coverage for your pit vehicle or to rent a golf cart and to obtain your PIT VEHICLE PASS, must be provided. Any Pit Support Vehicle found without this pass will be parked for the duration of the event. Pit Vehicle Passes will be available at Registration and at the Golf Cart Rental Facility.

Paddock pit speed is 10 mph or idle.

Paddock Access/Drop-offs
It is understood that there may be a need to bring a “Car Pass” vehicle into the paddock to drop off people/equipment/supplies. Once this is done, the “Car Pass” vehicle must then be immediately parked in the “Car Pass” parking lot. This allowance into the paddock is done as a courtesy and will be revoked to all participants if the privilege is abused. Cars will be towed out of the Paddock Areas if necessary.

Special Needs
Visitors with special needs should come to Registration with their request. Paddock passes will be provided to those individuals with Handicap designations on driver’s licenses or display card used for everyday parking.

Paddock Care
The asphalt at IMS may not be punctured by anchors, stake, jack stands, etc. Use weights, water buckets, etc. (Do not use N2 bottles). All awning or tent poles must have wood pads under them. Weights or wood pads are NOT available from the race track. Some type of trailer tongue rest must be used to prevent sinking into asphalt. Spills, leaks, liquids etc. must be cleaned up properly. Drip pans are suggested under a lot of Vintage cars. IMS staff will monitor the paddocks on a regular basis and you will be charged for any paddock facility damages.

Race Tire Support
Participants may order race tires for at track delivery mounting and balancing from Bob Woodman Tires and Sasco Sports.

Race Fuel
VP Racing Fuels is the official racing fuel of the SVRA and the only fuel brand available at the Speedway. Please contact VP at: jamesforrest@vpracingfuels.com or call 1-812-466-1175 to place any orders. Special fuels need to be pre-ordered. Any type of oxygenated fuel is prohibited.

Any large gathering that requires outsourced catering must use the IMS Catering Services. Please contact Phil Sparks (psparks@brickyard.com)for Catering and Hospitality.

Non-participant/spectator tickets are available at: www.ims.com/tickets

Noise Courtesy
No race engine may be started/run between 9:00pm and 7:00am

No one under the age of 18 allowed in the Hot Pit area at any time.

Security and Emergency: call IMS Security Dispatch @ 317-492-5500. Please remember that this is a public event with many spectators. Valuables should be kept out of sight and locked up. If you leave your trailer or vehicle, lock it and take your keys.

Waste Handling & Disposal
IMS asks for strict compliance with the handling of waste and hazardous materials. Fluid disposal containers are located GARAGE B9 and several Safety Kleen stations throughout the paddock areas. It is suggested that you bring an extra closed-lid container to transport waste fluids to these locations. All spills must be treated immediately. Trash and waste such as tires, batteries, fuel containers, etc., shall not be left at the facility. Do not place any petroleum products in trash receptacles.

Nitrogenmay be ordered through: Indiana Oxygen, Brock Miller (317-695-9675) or bmiller@indianaoxygen.com.

Nitrogen or other supplies are delivered to the Welding Building marked on the Race Operations Map.

All nitrogen, oxygen, acetylene, propane etc. must be securely fastened to a carrier and gauge cages must be used.

Fire Extinguishers
Each competitor must have at least one (1) portable dry chemical fire extinguisher with at least a 12BC rating available in his/her paddock space and pit box area.

Truck Wash Services
On-Call Services: David Mears 317-339-9274

All packages must be clearly marked as follows:

Indianapolis Motor Speedway
SVRA Brickyard Vintage Invitational
Team Name
Individual Name and Cell Phone Number
4790 West 16th Street
Indianapolis, IN 46222

Adding to the information already listed on any shipments you may arrange to the Speedway; please arrange for delivery after May 26th to prevent confusion with items destined for the “500”. Large packages or large numbers of packages would be picked up at the Inner Maintenance Building across from the F1/Pit Lane Garages 1-4.

Small packages/boxes/etc. may be picked up at the IMS Speedway Offices at the corner of W. 16th Street and Georgetown Rd (across from the Speedway Gas Station).

IMS has a NO PETS policy. However, if you must travel with your pet, the pet must be on leash at all times and cleanup is mandatory.